Land Records Division

The Land Records Division of the Clerk’s Office records deeds, deeds of trust, judgments, financing statements and other official documents associated with land transactions for Rockingham County and the City of Harrisonburg.

Click on titles below to expand for more information on requirements, payment and mailing, e-recording companies and parcel IDs.


In order for a document to be recorded, it must be one that is authorized by law to be recorded in the Deed Book and it must meet certain statutory provisions. Documents that do not meet the following requirements will not be recorded and will be returned:  

  • Cover sheets are not required.
  • Must meet all of the Recordation Standards regarding font size, margins, paper type, etc. 
  • Writings presented for recordation shall be original documents, signed and properly acknowledged. Only black or blue ink for signatures is acceptable.
  • Any individual that will be indexed as a grantor or grantee must have their last name only either underscored or the last name must be the only part of the name written entirely in capital letters. This includes trustees on certificates of satisfaction and trustees on deeds of trust as they are indexed parties.  
    • Correct examples: John DOE / JOHN DOE / John Doe 
    • Incorrect examples: JOHN DOE / John Doe / JOHN DOE / John Doe
  • All party names must be typed. Handwritten names are not acceptable.
  • Parcel ID numbers/tax map numbers are required on the first page of deeds and deeds of trust and must be in proper format for indexing. This requirement does not apply for timeshare documents. See Parcel ID Info section below for more information. 
  • Deeds must have consideration and actual value shown on the first page, unless exemption codes are provided on first page. 
  • If exempt, the code section(s) under which any exemption from recordation taxes and/or clerk’s fee is claimed must be stated on first page of document. If cover sheet is provided, exemptions codes can be located on cover sheet or actual first page of document.