Land Records Division

The Land Records Division of the Clerk’s Office records deeds, deeds of trust, judgments, financing statements and other official documents associated with land transactions for Rockingham County and the City of Harrisonburg.

Recording Hours are 8:30AM-4:15 PM, Monday-Friday, excluding holidays. 

Information on how to request copies can found hereWe do not accept requests by email. 

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In order for a document to be recorded, it must be one that is authorized by law to be recorded in the Deed Book and it must meet certain statutory provisions. Documents that do not meet the following requirements will not be recorded and will be returned:  

  • Cover sheets are not required.
  • Must meet all of the Recordation Standards regarding font size (9pt or larger), margins (1.5" top margin, 0.75" left, right & bottom margins), paper type, etc. Plats and other drawings have their own set of standards
  • Writings presented for recordation shall be original documents, signed and properly acknowledged. Only black or dark blue ink for signatures is acceptable.
  • Any individual that will be indexed as a grantor or grantee must have their last name only either underscored or the last name must be the only part of the name written entirely in CAPITAL LETTERS. This includes trustees on certificates of satisfaction and trustees on deeds of trust as they are indexed parties.  
    • Correct examples: John DOE / JOHN DOE / John Doe / John DOE SMITH / JOHN DOE SMITH
    • Incorrect examples: JOHN DOE / John Doe / JOHN Doe / JOHN DOE / John Doe / JOHN Doe / John DOE SMITH / John DOE SMITH / JOHN DOE SMITH / John DOE Smith / JOHN DOE Smith
  • All party names must be typed. Handwritten names are not acceptable. If names cannot be typed on document, a typed cover sheet can be added. 
  • Parcel ID numbers/tax map numbers are required on the first page of deeds and deeds of trust and must be in proper format for indexing. This requirement does not apply for timeshare documents. See Parcel ID Info section below for more information. 
  • Deeds must have consideration and actual value shown on the first page, unless exemption codes are provided on first page. 
    • If  a document with taxes being collected involves multiple jurisdictions, percentages must be noted on the document, preferably on the first page. 
  • If exempt, the code section(s) under which any exemption from recordation taxes and/or clerk’s fee is claimed must be stated on first page of document. If cover sheet is provided, exemptions codes can be located on cover sheet or actual first page of document. 
    • Two conflicting exemptions codes should not be on the same document, i.e. do not have 58.1-803(D) (increase in amount borrowed) and 58.1-809 (no change/decrease in amount borrowed) on the same document as only one can apply to the document.  
  • The attorney or party who prepares the writing for recordation shall ensure that….(i) the social security number is removed from the writing prior to the instrument being submitted for recordation, (ii) a deed conveying residential property containing not more than four residential dwelling units states on the first page of the document the name of the title insurance underwriter insuring such instrument or a statement that the existence of title insurance is unknown to the preparer, and (iii) a deed conveying residential property containing not more than four residential dwelling units states on the first page of the document that it was prepared by the owner of the real property or by an attorney licensed to practice law in the Commonwealth where such statement by an attorney shall include the name and Virginia State Bar number of the attorney who prepared the deed, provided, however, that clause (iii) shall not apply to deeds of trust or to deeds in which a public service company, railroad, or cable system operator is either a grantor or grantee, and it shall be sufficient for the purposes of clause (iii) that deeds prepared under the supervision of the Office of the Attorney General of Virginia so state without the name of an attorney or bar number.

Secure Remote Access Info

Indexes are free to use. A subscription is required to view, download or print most images. A list of images that are free to view is here.  

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The site includes the following types of records:

  • Real Estate - Land Records - Indexed from 1941-present. See Historical Index Search for indexes from 1864-1941. Images are available for all documents 1864-present. 
  • Judgments - All active judgments are indexed and images are available for all. 
  • UCC/Financing Statements - All active UCCs are indexed and images are available for all. 
  • Marriage Licenses - All marriage records are indexed and images are available for all. 
  • Wills/Probate/Estates - All will/estate records are indexed and images are available for all.
  • Genealogy - Images are free to viewIncludes:
    • Burnt Deed Books (1778-1864) - Only available by book/page. See Historical Index Search for indexes to locate book/page information. 
    • Birth Records/Certificates (1862-1894, 1912-1917) - Indexed by name
    • Death Records/Certificates (1870-1894, 1912-1917) - Indexed by name
    • WWI Memorial Records and WWI Returned Servicemen (1918) - Indexed by name
    • Historical Survey Books A-C - Only available by book/page. 
  • Historical Index Search is available for free to view for land records that are not indexed individually under Real Estate-Land Records (pre-1941) or Genealogy Burnt Deed Books (1778-1864) and the book/page can be used to locate the document from the index page.